Events Privacy Notice
Introduction
This event's privacy notice is aimed at individuals who choose to attend a live in-person event, live or pre-recorded online conference, webinar, virtual round table, focus group or other online event as provided by Inspired Business Media Ltd.
For full details regarding all personal data processing, please see our privacy policy.
Inspired Business Media is a private limited company registered in England and Wales under company number 08498307 and we have our registered office at Kingshill House, Newport, Wales, UK, NP20 4EA.
We are registered with the Information Commissioner’s Office (the ICO) with registration number ZA485683.
What data do we collect and why
When you register interest in or book to attend one of our events, either through our website or through a service/hosting provider we are working with, we will ask you to provide your name, job title, email address, contact telephone number and we may also ask you about where you work and what industries you are interested in.
We will use this information to keep you informed about the event that you have booked to attend or to send you the information that you have requested.
If you attend an event without having booked in advance, we will ask you to register on the day and provide your name, email address, contact telephone number, and we may also ask you about where you work and what industries you are interested in.
We will retain your personal information to produce reports on bookings and attendance at events. Any statistical reports that we produce will not allow you to be identified.
We don’t publish delegate lists for video conferences, focus groups, webinars, or live broadcast events but your name and email address may be visible to others in attendance during the event.
Inspired Business Media will process your personal data for the following purposes:
- To reserve a place for you at the event(s) you desire to attend
- To provide you with information about the event(s) for which you have registered, including event updates, and possible changes, cancellations, or similar information
- To provide you with information about accessibility, transportation, parking, etc. that may impact on your attendance to the event
- To fulfil and monitor our legal responsibilities, for example, under Health and Safety legislation
- In accordance with your preferences, to communicate with you about other events, news, and networking opportunities provided by Inspired Business Media
- To photograph and/or film the event for advertising, business, and promotional purposes.
- To publish/communicate a list of attendees at or before the event.
- If you register to attend an event we organise, we may provide the contact information you provide to sponsors of the event which may contact you from time to time for marketing purposes. A list of event sponsors will be available on each event website.
Events Recording
We record some events, and all presenters will have their image and audio captured in the recording. If you are an attendee, you may have the option of sharing your image and audio during the session. If you choose to do so, this will also be captured in the recording.
Some events will feature a moderated Q&A. If you choose to interact with the Q&A your comments may be published to others at the event and will also form part of the recording.
If an event is being recorded, we will always notify you in advance.
Video conferencing
When using video conferencing applications, such as Zoom and Microsoft Teams, personal data such as your IP address and device identifiers may be collected by the companies that own these applications in order to schedule and create a record of meetings, improve and tailor your experience when using these applications. Where video conferencing applications are used to record meetings, personal data captured within the recording are stored within the cloud service owned by that company. Where recording is taking place, you will be notified at the beginning of or as you enter the recording session.
Lawful basis for collecting data
The lawful bases that we rely on for processing your personal data are:
Consent: we collect and process your personal data with your consent when you tick a box to receive further information from us on an online or paper form. We also require your consent when collecting dietary information if attending an event where catering is offered.
Legitimate interests: in specific situations, we collect and process your personal data in order to pursue our legitimate interests in ways which might reasonably be expected as part of our event and provision of our services. These situations include sending you information about an event that you have booked to attend.
Sharing and storing your data
We do not sell your personal data.
We may share your personal data with other organisations in the following circumstances:
- Service providers acting as processors who provide our IT and system administration services.
- Providers of our cloud services, such as Google.
- Our third-party partners, integration providers, and affiliates with whom you engage with using Inspired Business Media services.
- Hosts or event organisers whose events you attend through your use of the Inspired Business Media Services.
- We may share some of the information with external organisations providing services for the event you are atteding, in particular, we may share your information (including dietary requirements) with the catering service if you are attending an event where catering is offered. The information shared will only be used to provide the service required and will not be retained by these external organisations after the event is concluded.
- Professional advisers, including those who provide consultancy, banking, legal, insurance and accounting services.
- Regulators and other public authorities, including law enforcement agencies, where required by law.
What are your rights?
Your rights un the UK GDPR are listed below and for further details on how to exercise those rights please see our privacy policy for full details.
- The Right to be Informed about our collection and use of personal data
- The Right to Access Your Personal Information
- The Right to Correct Your Personal Information
- The Right to Stop or Limit Our Processing of Your Data
- The Right to Erasure
- The Right to Portability
For more information about your privacy rights
The Information Commissioner’s Office (ICO) regulates data protection and privacy matters in the UK. They make a lot of information accessible to consumers on their website and they ensure that the registered details of all data controllers such as Inspired Business Media are available publicly.
You can make a complaint to the ICO at any time about the way we use your information. However, we hope that you would consider raising any issue or complaint you have with us first. Your satisfaction is extremely important to us, and we will always do our very best to solve any problems you may have.
California Users/Visitors
If you reside in California, we are required to provide additional information to you about how we use and disclose your information, and you may have additional rights about how we use your information. We have included this California-specific information below.
Consistent with the “What Personal Data do we Collect and When” section above, we collect certain categories and specific pieces of information about individuals that are considered “Personal Information” in California. As detailed above, we may collect this Personal Information from you and other third parties. We collect, share, and disclose Personal Information for the business and commercial purposes described in the ” Why and How we Use Your Personal Data” and “Sharing of Your Personal Data” sections above.
We do not “sell” your Personal Information, as this term is defined under California law. Given the divergent practices of organizations that offer browsers and the lack of a standard in the marketplace, we do not respond to Do Not Track signals at this time.
Subject to certain exceptions, as a California consumer, you have the right to: (i) access your Personal Information and (ii) obtain deletion of your Personal Information. To the extent permitted by applicable law, we may be required to retain some of your Personal Information, and certain Personal Information is strictly necessary for us to fulfil the purposes described in this Privacy Notice.
Should you wish to request the exercise of your rights as detailed above regarding your Personal Information, we will not discriminate against you by offering you different pricing, products or services, or by providing you with a different level or quality of products or services, based solely upon this request. Please contact us as described below to exercise such rights.
If you are a California consumer and you wish to exercise your rights as outlined in this section, you may need to provide information such as name and e-mail so that we can verify your identity. We will use the information you provide when exercising your rights for no other purpose than to verify your identity.
You also have the option of designating an authorized agent to exercise your rights on your behalf. For authorized agents submitting requests on behalf of California residents, please contact us as described below, with any evidence you have that you have been authorized by a California consumer to submit a request on their behalf.
Contact US
If you would like to exercise one of your rights as set out above, or you have a question or a complaint about this policy, the way your personal information is processed, please contact us by one of the following means:
Inspired Business Media Limited, FAO Louis Williams – Data Protection Officer (DPO)
Kingshill House, Newport, Wales, UK, NP20 4EA.
Telephone +44 (0) 2080 128 180 or email louis@inspiredbusinessmedia.com
